Portal

Please exercise appropriate discretion when sending e-mails to the following distribution groups. Ask yourself "Does everyone need this picture of my dog?" Maybe a Google Chat room would be better! These are for internal communication, and should not be shared outside of the organization.

Want to create a custom group? Save yourself some time and learn how to create your own personal contact list here!

• To All Staff (Network-Wide): 
• To Campus Staff:
  • Bellingham:
  • Blaine: 
  • Downtown:
  • Ferndale: 
  • Sudden Valley: 
• To Campus Pastors: 
• To all Network Pastors:  
• To Department Staff: [department]
• To IT Support: 
• To Live Stream Support: 
• To HR: 

How do I send mass e-mails in Rock?

With BeePro

BeePro, our visual e-mail designer, can help you build engaging communications fast! In this step-by-step guide, you'll learn how to bring the best of BeePro and Rock together to send mass e-mails using data views.

Requests

Note: Our Communications team is receiving a high volume of requests. To help us best serve you, please submit all requests at least 2 weeks in advance from the start of promotion for existing projects, and 3 weeks in advance for new projects.

• Design & Print Request [NETWORK] – Request graphic design & print support including Logos, Brochures, Signs, Posters, Mailers, Help with Complex Print, Copy or Binding Projects, & Wide Format / Banner Printing.
• Promotion Request [BELLINGHAM] – Request promotion of your event/program/ministry in mid-week e-mails, social media, weekly program, and other publications (i.e. CTK Life). View a detailed timeline for promotion requests here.
• Video Request [BELLINGHAM] – Request a new or updated video project for your ministry. Link opens an email to the video director.
• Event Photographer Request [BELLINGHAM] – Request a photographer to capture photos during your event and send you final edited photos afterward.

Resources

• Brand Colors – Get the latest CTK Brand colors for use in your design materials.
• Online Host Hub – Here, you'll find tools, tips & other resources to help you successfully serve as an online weekend service host.
• Web Resources – Here, you'll find tools, tips, and tutorials to help you successfully manage your ministry's presence on the CTK Website.
• Web Style Guide – This page will provides examples of visual styling for all web buttons, headings, and modules.

• Crime or Other Incident Report  –  Report a crime or other incident that occurred during CTK supervision, whether on campus or at an off-site location.
• Custodial Cleaning Request – Request cleaning of your office, classroom, shared space, van or trailer.
• Injury or Health Incident Report – Report an injury or health incident that occured under CTK supervision.
• Interactive Room Layout Maps
• Key Request – Request keys for current employees or volunteers.
• Maintenance Request – Request maintenance (repair, installation, picture hanging, etc.) for your office or shared space.
• Office Furniture Procedures – Indicates procedures for purchasing & procuring office furniture.
• Safety Meeting Form – Record attendance at a safety training meeting.
• Van Driver Registration – Register to drive a CTK Van. Please e-mail to   when complete.

Amazon Request Form: If you have items you need to purchase from Amazon, please use this form so that we can order from our Prime Business Account.

Certificate of Insurance Request Form: Hosting an event? A certificate of insurance is required for most events held at outside venues.

Coffee & Catering Supplies Checkout: Need coffee or catering supplies (forks, spoons, napkins, etc.) for your next event or gathering? Use this form to check them out from the catering room or place an order for pickup.

Check Request Form: Use the check request form to pay an invoice and/or reimburse an individual.

Event Budgeting Worksheet

Fundraiser Request Form: Use this form to request fundraising including events & activites and merchandise sales to support an upcoming trip or event.
View Fundraising Policy

Independent Contractor Form: Use this form to indicate terms when hiring and independent contractor.

Gift Card Request Form: Use this form to request gift cards for volunteer & staff appreciation.
See the full Gift Card Guidelines
Download a Request Spreadsheet Template

Invoice Request Form: Use the Invoice Request Form to have an invoice created by CTK to obtain payment from an outside source (ie, facility rental payments, etc)

Mileage Reimbursement Request: If you are asked to travel for business purposes, please track your mileage and download the Mileage Reimbursement Request and email to Accounts Payable

Purchase Request Form: For large purchases and/or events & classes (Bellingham campus $400+ & all other campuses $250+), please use the Purchase Order Request before making any purchases 

Receipt Form: If your purchase was made with an Account Vendor (Office Depot, Winco, etc), you used a Cash Card from CTK (Costco), and/or a CTK PEX card

Other important Finance information & procedures:

• Cash Handling Procedure
• Credit Card Policy
• Volunteer Process

Supervisors & Hiring Managers

• 90 Day Review Supervisor
• Counseling Referral
• Employee Change Form
• Employee Reference Check
• Exiting Employee Form
• New Employee Setup Form 
• Hiring Guidelines
• Hiring Timeline
• Hiring Request Form
  

• CTK Recommended Counselors
• Employee Handbook
• Fit Factors
• FMLA Request
• WA Paid Family & Medical Leave
• Medical/Dental Benefits (Regence)
• 90 Day Review Employee

• CTK Internship Packet
• CTK Internship Checklist
• Exiting Intern Form 
• Internship Application
• Intern Objectives 
• Intern Review Self
• Intern Review Supervisor
• New Intern Setup
• Spiritual Health Assessment

• Support requests: 
• Weekend service support:
• Non-Employee Email Request

• Paylocity Login – Company ID: 47563
• 2024 Payroll Calendar
• W-4
• 403b
• Contribution Payroll Deduction
• HSA Payroll Deduction

• Abuse Disclosure Procedure – Outlines the process for disclosing self-harm or the abuse of minors.

• Adult Liability Waiver
• Minor Liability Waiver
• Minor Photo Release

• Office Supply Request
• Coffee Catering Supply Checkout

• Volunteer Interest Form 
• Volunteer Background Questionnaire
• Volunteer Background Check